Our Commitment To You
We will provide a first-class service to the best of our ability. We will provide you and your pet with the highest standard of care. Where appropriate we may advise, and with your agreement, refer you and your pet to an appropriate centre for more in-depth investigation and treatment which is not available at our practice.
All fees are due for payment at the time of the consultation or when your pet is discharged after an in-house procedure. All fees, diet and drug charges are subject to VAT at the current rate. Fee levels are determined by the time spent on a case and according to the drugs, materials, consumables and diets used. Details of our fees are available on request and a detailed invoice is provided for every consultation, procedure or transaction. Estimates can also be provided on request and will be offered for non-routine procedures.
Methods Of Payment
We accept cash, credit or debit cards. We do not accept cheques.
Estimates Of Treatment Costs
We will happily provide a written estimate as to the probable costs of a course of treatment. Please bear in mind that any estimate given can only be approximate – often a pet’s illness will not follow a conventional course.
Should an account not be settled at the time of treatment, an invoice will be sent with an additional accounting fee in respect of administrative costs incurred. This however, may be deducted if payment is made promptly.
Should it be necessary for further reminders to be sent, further charges will be incurred.
After due notice to you the client, overdue accounts will be referred to our Debt Collection Agency and further charges will be levied in respect of costs incurred in collecting the debt: such as production of reports, correspondence, court fees, attendance at court, phone calls, home visits, etc.
Any credit card payment not honoured and any cash tendered that is found to be counterfeit will result in the original account being restored to the original sum with further charges added in respect of bank charges and administrative costs together with interest on the principal sum.
Inability To Pay
If, for any reason, you are unable to settle your account as specified, we ask you to discuss the matter as soon as possible with a member of staff. Please note that instalments or part payments of any account may ONLY be sanctioned with the express permission of one of the Partners.
Pet Health Insurance
We strongly support the principle of insuring your pet against unexpected illness or accidents. Please ask for details about insurance from any member of staff. Please be aware that it is your responsibility to settle our account and then reclaim the fees from your Insurance Company.
We are happy to assist you in making a claim and endeavour to send off all completed insurance forms within 10 days of receipt. Please speak to us before cancelling or changing your insurance company.
Complaints & Standards
Whilst we hope that you never have recourse to complain about the standards of service received from our practice, should you feel that there is something you wish to bring to our attention, please contact one of the Partners in the first instance.
We are always pleased to receive feedback on our services whether good or bad, so please do let us know your thoughts so we can continue to improve.
Ownership Of Records, Radiographs And Other Documents
The care given to your animal may involve making some specific investigations, for example taking radiographs or performing ultrasound scans.
Even though we make a charge for carrying out these investigations and interpreting their results, ownership of the resulting record, for example a radiograph, remains with the practice and will be retained by us.
Case history records, radiographs and similar documents are the property of, and will be retained by us.
Copies with a summary of the history will be passed, on request, to another veterinary surgeon taking over the case.
We retain the right in certain circumstances to levy a charge for providing copies when additional expense is incurred.
How We Use Your Data
We will hold and use your personal data (as defined by UK data protection laws) for the purpose of caring for your pet and providing our service to you.
We may record and monitor inbound and outbound telephone calls for training purposes. These calls may also be referred to in relation to any future queries.
We will take all reasonable precautions to ensure the security of your data. Your data will not be shared with anyone else unless there is a legal requirement for us to do so.
You have the right to see your personal data. If you have any queries about the data we hold, or how we use it, please write to, Office Manager, Wilson & Partners, 136 Bonnygate, Cupar, Fife, KY15 4LF or by sending an email to firstname.lastname@example.org
We would like to send you information about other products and services, offered by us here at the practice, which we believe may be of interest to you and/or of benefit to your pet. If you have consented to receive our marketing, you may withdraw your consent at any point in the future.
If you no longer wish to be contacted, you can unsubscribe by any of the following methods:
• selecting the ‘unsubscribe’ link included in our emails
• contacting our marketing team by sending an email to email@example.com
In the event that our business is transferred, sold or integrated with another business, your details may be disclosed to our advisers or any prospective purchaser’s advisers and may be passed on to the new owners of the business.
Variations In Terms And Conditions Of Business
No addition or variation of these conditions will bind the practice unless it is specifically agreed in writing and signed by a Partner. No agent or person employed by, or under contract with, the practice has the authority to alter or vary these conditions in any way.